Recruiting remote workers for contract & interim freelance staff


Posted on 12/06/2020 by Diane Scally


Freelance / Contractors

Technological advances have enabled business and candidates to carry out and continue their busineses and careers remotely.  The companies benefits associated with hiring flexible remote workers are significant.  From gaining expertise and skillsets for specific projects to financial benefits. Once you find the talent agree day rates they can generally commence working ASAP.

When you hire remote freelance workers, you can expand your search for qualified talent to all corners of the UK.  It is imperative to ensure due diligence checks to comply with UK Laws and Home Office regulations.  To ensure compliance / employment checks (see below). 

Right to work checks
Right to work in the UK are a legal requirement to be completed before the new freelance, contract or permanent employee commences with a company.  Take copies and site original copies of their passport, visa or biometric residence permit. For further information see Home Office and Immigration Enforcement 

During lockdowns ask the freelance worker to submit a scanned copy or a photo of their original documents via email or using a mobile app.  Arrange a video call with the worker – ask them to hold up the original documents to the camera and check them against the digital copy of the documents. Record the date you made the check and mark it as “adjusted check undertaken on [insert date] due to COVID-19”.  The documentation needs to be verified in person after the lockdown period has ended and copies taken and dated.

It is worth checking with your finance / accounts team as to how they process invoices and which types of candidates you can payroll, for compliance with Tax and future IR35 legislation.  Ensure day rates are agreed and hours established to avoid any confusion with overtime expectations.  

Confirm when your finance / accounts team payroll the freelancers as sometimes this can be as much as 90 days.  For example, Creative Recruitment payroll our freelancers weekly.

NDAS/ Confidentiality Documents
Ensure confidentiality documents / NDA’s are signed where necessary.

Every freelance assignment will have different requirements so establish with the freelancer the brief and the deadline.  Schedule these times from the outset, establish when and how often you will virtually meet to ensure you are both happy with the progress and direction of the project.  Confirm how often you expect files and a data secure way of receiving and sending files and briefs along with backup files. 

Emergency contacts
Ensure you or your colleagues are contactable when working via emails or telephone, as this will save any issues as they occur. 

Provide feedback to the freelancer during the assignment and at the end of the booking.  If you have sourced a candidate via Creative Recruitment, please feedback to Creative Recruitment Consultants.

Ensure you have timesheets and invoices signed off and ensure prompt payment to the contractor. 

If you are at all unsure of how to tackle the challenges outlined above and want to ensure you successfully hire top talent remotely during this pandemic and beyond, please get in touch to discuss how Creative Recruitment can be of help.

Telephone: 0207 247 3458